Facilities For Hire
Terms and Conditons for Hire

1. These terms and conditions shall apply to any hire of the school premises to the exclusion of any other terms and conditions. The contract shall only become binding, and the hirer will only be entitled to the use of the school premises, upon receipt by the school of the contract signed by the hirer incorporating these terms and conditions no later than 7 days before the intended date of hiring.
2. All hirers must have in place for the duration of the contract appropriate third party insurance in an amount and on terms acceptable to the school and must produce the certificate of insurance to the school upon request. The school reserves the right to refuse or cancel any booking where it is not satisfied as to the hirer’s insurance arrangements.
3. Seven clear days notice is required to cancel a booking. If due notice is not given there will be no refund.
4. The school reserves the right to close or prohibit the use of any of the facilities at its discretion. The school will not be liable for any loss or expenditure incurred by or on behalf of the hirer, or by or on behalf of any other person arising from the exercise of this discretion or from the cancellation of any bookings by the School but in the event of such a cancellation for any reason not beyond the control of the School any charges paid will be refunded.
5. A non-refundable 20% deposit is required at the time of booking with the remainder due 14 days prior to the letting.
6. Regular lettings will be invoiced on a monthly or termly basis.
7. Hirers not known to the school may be required to give the name of a responsible person to whom reference may be made. No hirer will be permitted under the age of 21.
8. Charges will be on an hour basis and will reflect the cost of caretaking, heating, lighting and other services. The School may decide it is necessary for two site controllers to be on duty for certain functions and charged to the hirer. An additional charge will be incurred for the use of sound system and theatre lighting.
9. The premises will be left clean and in good order and must be vacated no later than the time booked. The Hirer will reimburse any costs incurred by the school in cleaning the premises after the hiring necessary to ensure that the premises are sufficiently clean for normal use by the school. Any damages caused by the hire of the facilities will be charged.
10. Smoking is not allowed anywhere on the School grounds.
11. The school reserves the right to determine suitable use; categories of hire not available are for:
    a) events likely to cause disturbance to the surrounding community
    b) purposes unlikely to be supported by the majority of the community
12. Hirers intending to sell any product containing alcohol shall obtain the appropriate magistrates’ licence and conform with any by-law with regard its use. The licence shall be available for inspection by the School.
13. Hirers are required to limit use of the school buildings/car parks/grounds to the area hired and to undertake to supervise children outside this area, eg,in toilets.
14. The Head Groundsman shall be entitled to restrict or prohibit use of the outdoor sports pitches if in his opinion the conditions are not suitable for play or for any other good reason.
15. Under Health and Safety regulations it is the responsibility of each group hiring the facilities to ensure that each person attending the session or meeting is aware of how to proceed in an emergency.
16. If you find that you have mislaid any items, please contact the school staff or leave a message on the answer phone, and it will be dealt with as soon as possible.
17. Hirers wishing to use the Swimming Pool must ensure there are two qualified lifeguards present plus a ratio of one adult to two children. The School reserves the right to see a copy of the lifeguard’s qualification and to refuse or cancel the booking where it is not satisfied as to the qualifications of the lifeguard.
18. Hirers undertaking any sporting activity within the school grounds must adhere to the codes of practice of their sport.
19. In the case of Residential lettings, no children must be left unsupervised in the boarding houses or any other area of the School grounds.
20. For the hire of Towers Theatre a safety audit will be carried out on the activity proposed, all hirers must sign to say they have received a safety awareness briefing.
21. Hirers must not exceed the maximum persons capacity for Towers Theatre which are currently 250 for seated performances 150 for dinner dances and discos 50 people on the balcony or such other capacity as the school or the Fire or other authorities may require.

    I agree to abide by the conditions as set out above

    Signed……………………………………………………………………………..
    
    Print Name………………………………………………………………………..
    
    Organisation……………………………………………………………………...
    
    Date………………………………………………………………………………..